In each program, you can display the content of a file in a variety of views, each suited to a specific purpose. You switch the view by clicking the buttons in the Document Views group on the View tab, or those on the View Shortcuts toolbar in the lower-right corner of the program window. The views in each program are specific to that program’s files.
Word 2010 includes the following views:
· Print Layout view- This view displays a document on the screen the way it will look when printed. You can see page layout elements such as margins, page breaks, headers and footers, and watermarks.
· Full Screen Reading view- This view displays as much of the content of the document as will fit on the screen at a size that is appropriate for reading. In this view, the ribbon is replaced by one toolbar at the top of the screen with buttons for saving and printing the document, accessing references and other tools, highlighting text, and making comments. You can move from page to page and adjust the view by selecting options from the View Options menu. You can edit the document only if you turn on the Allow Typing option on this menu, and you can switch views only by clicking the Close button to return to the previous view.
· Web Layout view- This view displays the document the way it will look when viewed in a Web browser. You can see backgrounds and other effects. You can also see how text wraps to fit the window and how graphics are positioned.
· Outline view- This view displays the structure of a document as nested levels of headings and body text, and provides tools for viewing and changing its hierarchy.
· Draft view- This view displays the content of a document with a simplified layout so that you can type and edit quickly. You can’t see page layout elements.
Excel 2010 includes the following views:
· Normal view- This view displays the worksheet with column and row headers.
· Page Layout view- This view displays the worksheet on the screen the way it will look when printed, including page layout elements.
· Page Break Preview view- This view displays only the portion of the worksheet that contains content, and any page breaks. You can drag page breaks in this view to move them.
PowerPoint 2010 includes the following views:
· Normal view- This view displays individual slides with active content objects such as text containers, and a separate pane into which you can enter notes.
· Slide Sorter view- This view displays all the slides in a presentation. You can apply formatting to individual slides and to groups of slides, but you can’t edit the slide content.
· Notes Page view- This view displays each slide and its accompanying notes as they will look when printed in the Notes Page print layout.
· Reading view- This view displays individual slides as they will appear on the screen, without active content objects. In this view, the ribbon is hidden. You can move from page to page and adjust the view by selecting options from a menu on the status bar. You can’t edit slide content in this view.
When you want to focus on the layout of a document, worksheet, or slide, you can display rulers and gridlines to help you position and align elements. Simply select the corresponding check boxes in the Show group on the View tab. You can also adjust the magnification of the document by using the tools available in the Zoom group on the View tab, or the Zoom button or Zoom slider at the right end of the status bar. Clicking the Zoom button in either location displays a dialog box where you can select or type a percentage; or you can drag the Zoom slider to the left or right or click the Zoom Out or Zoom In button on either side of the slider to change the percentage incrementally.
You’re not limited to working with one file at a time. You can easily switch between open files, and you can display more than one program window simultaneously. If you want to work with different parts of a document, you can open the document in a second window and display both, or you can split a window into two panes and scroll through each pane independently by using options in the Window group on the View tab. Not represented on the View tab is a feature that can be invaluable when you are fine tuning the layout of a document. Clicking the Show/Hide ¶ button in the Paragraph group on the Home tab turns the display of nonprinting and hidden characters on and off. Nonprinting characters, such as tabs and paragraph marks, control the layout of your document, and hidden characters provide the structure for behind-the-scenes processes, such as indexing. You can control the display of these characters for each window.
