Tables are preferred when compared to using spacebar or tab for alignment to give a table format, but Word has another excellent feature for alignment called "Tables". This feature is used to create financial reports, catalogues, accounts etc.
Tables consist of rows and columns. The text can be typed in the cells. The size, shape and appearance of a cell are controllable features. You can also convert a text to a table and a table back to text. It also supports importing and exporting data onto a spreadsheet.
To create a table using Insert Tables Button
1. Move the cursor to the place where you want to insert the table
2. Choose tables button from the Standard Toolbar
3. Drag the mouse to highlight the desired number of rows and columns in the tables menu.
4. Release the button. An empty table is inserted.
To create a table using table menu
1. Choose Insert table from Table Menu . You will find a dialog box as shown below:
2. Now type the Number of Columns and rows as you require and set column width Auto. So that the Column with will be equal to the width of the text. Now click OK.
An empty table is inserted in the document. Now inserting rows, columns, Deleting rows and widening the columns is very easy.
Insert Rows:
* Place the cursor in the table, where rows are to be inserted.
* Choose Table and click Insert Rows option to insert rows in the table.
Delete Rows:
* Select the Row which is to be deleted
* Click Table and click Delete cells option.
In the same way you can do with columns also.
Using Formula in the table
Tables can be used to prepare financial statements. Different functions can be used to calculate Column totals, Row totals, Average , Count, Minimum and maximum of given values etc.
To use a formula in the table
1. Keep the mouse cursor at the place where the value has to come
2. Click Table menu and then click Formula option.
You can see the following dialog box.
3. Then click OK button
If you don’t want the above function, then choose another from Paste function drop down list.
Sort the Table
We can arrange the data in the table in some order i.e. By name, By ID no, By basic etc.
To sort the table
1. Select the table by using menu Table > Select table
2. Sort the table by using menu Table > Sort options
You will find the following dialog box:
Now select the sort by field and click OK
