When you start Word, Excel, or PowerPoint without opening a specific file, the program displays a blank document, workbook, or presentation in which you can start entering content. A blinking cursor (in the form of a vertical line) in the text pane or worksheet cell shows where the next character you type will appear.
When an Office 2010 program is running, you can create a new file from the New page of the Backstage view, which you display by clicking the File tab on the ribbon.
Tip: More documents may be added to those available from Microsoft Office Online, so the templates available on your New page might be different from those shown here.
The documents listed on the New page are based on templates, which are sets of formats that have been saved in such a way that you can use them as a pattern for new documents.
In Word 2010 the icons in the top section of the Available Templates gallery are:
● Blank document- Clicking this icon opens a document formatted with the standard. settings. The document contains no content.
● Blog post- Clicking this icon opens a document containing the basic elements of a blog post in a document window. The document window includes additional functionality enabling you to easily post directly to an existing blog site from within Word.
● Recent templates- Clicking this icon displays a page on which you can select from the most recent templates you have used.
●Sample templates- Clicking this icon displays a page on which you can select from sample documents that come with Word.
● My templates- Clicking this icon displays a dialog box in which you can select a template you have created as the basis for a new document.
● New from existing- Clicking this icon displays a dialog box in which you can select an existing document as the basis for a new document.
The icons in the Office.com Templates section represent categories of common types of files for the program you’re working in. Depending on how many templates are available in a category, the icon might be a folder. Regardless, clicking one of these icons displays more templates that are available for download from the Microsoft Office Online Web site. You can also search for specific file types by entering the type you want in the Search Office.com for Templates box and clicking the Start Searching button.
When you find a template you might want to use as the basis for your new file, clicking its icon displays a preview of that file in the right pane. You can then click the Create button in the right pane to create the file. Each file you create from the New page of the Backstage view is temporary until you save it. To save a document, workbook, or presentation for the first time, you click the Save button on the Quick Access Toolbar or click Save in the Backstage view. Either action displays the Save As dialog box, where you can assign a name and storage location to the file.
If you want to save the file in a folder other than the one shown in the Address bar at the top of the dialog box, you can click the arrow or chevrons in the Address bar or click locations in the Navigation pane on the left to display the folder you want. If you want to create a folder in which to store the file, you can click the New Folder button on the toolbar.
If you want to save a file in a format other than the one shown in the Save As Type box, click the Save As Type arrow and then, in the Save As Type list, click the file format you want.
After you save a file the first time, you can save subsequent changes by clicking the Save button. The new version of the file then overwrites the previous version. Keyboard Shortcut Press Ctrl+S to save the current document.
If you want to keep both the new version and the previous version, click Save As in the Backstage view, and then save the new version with a different name in the same location or with the same name in a different location. (You can’t store two files of the same type with the same name in the same folder.)
